How to create rental and lease agreements.

Property managers can create, e-sign, track, and manage lease and rental agreements with ease with the templates in Adobe Sign. 

A property manager discussing a lease agreement over the phone while using their laptop

What are lease agreements?

 

Lease agreements (sometimes called rental lease agreements) are legal documents agreed upon between renters and property owners/landlords. They give the tenant the right to live in a given property for a fixed term, usually 6 to 12 months. This contract binds both parties to the terms set by the lease and often contains clauses and stipulations that govern the contract and how it may be terminated or renewed.

 

A well-thought-out residential lease is clear, with thorough expectations that outline rules for pets, rent amount, acceptable use of the property, grounds for eviction, and more. Lease agreements protect the landlord-tenant relationship and neither can alter the agreement without mutual consent.

 

 

How are rental agreements different from leases?

 

Rental agreements and lease agreements are similar, but the big difference is typically the length of the contract. Rental agreements often provide the tenant with a living situation for a shorter amount of time, usually 30 days. They are often referred to as month-to-month contracts and don’t necessarily have specified end dates. They renew every month and, because of this renewal, the landlord and tenant both are free to alter the terms of the agreement at the end of each month (given appropriate notice as outlined in the contract itself). 

 

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A property manager discussing a lease agreement over the phone next to an image of a property manager working on a lease agreement at a table

Details to include in a lease agreement.

 

Lease agreements and rental agreements require certain information to make the contract useful. Here are the main requirements:

  • Names
    Make sure the agreement specifies the names of all the tenants and cosigners. Include fields for their signatures to ensure the lease agreement is binding. 

  • Occupancy limit
    Make sure you’ve included a set occupant limit for the property to help protect you from damage and other liability. This is crucial for defining sublease and subletting terms as well.

  • Lease terms
    Designate the length of the lease or rental agreement. Explain what will happen when the agreement expires. The terms of the lease are important to protect both parties.

  • Rent, deposits, and fees
    Identify the agreed-upon monthly rent, security deposits, and other fees that will be levied against a tenant. Late charges for rent paid past the due date should be mentioned here.

  • Maintenance and repairs
    Outline what you, as the property owner, will cover under maintenance and repairs. Indicate what maintenance and repairs your tenant may be required to pay for. It’s important to talk about normal wear and tear and disclose paint conditions here.
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  • Notes on illegal activity
    Emphasize that you will not tolerate illegal activity in violation of federal laws, state laws, or local laws. It’s also helpful to make note of acceptable activity in common areas. 

  • Pets
    Include rules about what pets are allowed/not allowed and any corresponding rules or fees. 

  • Terms of entry
    Outline the terms by which you may enter a tenant’s living space. This is essential in the event of an emergency.
A property manager working on a lease agreement at a desk

Make rental agreements with Adobe Sign templates.

 

Adobe Sign offers two powerful tools that help rental property owners and managers streamline the contract generation and signing process: templates and e-signatures.

 

With the ability to create and manage templates from an easy-to-use interface, you can quickly and easily generate forms for short-term rental agreements or long-term lease agreements or create a residential lease agreement and a rental application.

 

With support for script-like font, drawn signatures, and image signatures, Adobe Sign makes it simple to gather a legally binding signature for consent or approval. Tenants can sign forms with personalized biometric signatures or an image file of their signature. 

 

Adobe’s e-signature technology integrates with a wide variety of other software and app partners that you might use for your lease agreement workflow, including:

  • Microsoft 365 

  • SharePoint 

  • Dynamics 

  • Google Drive and other Google applications

 

Adding a text box to a lease agreement using Adobe Sign

Streamline your lease form workflow.

 

Whether you work for a large property company or a smaller-sized business, you can deliver ready-to-go lease agreement templates, commercial lease agreements, or PDF rental contract forms in seconds, saving you time and instilling confidence in prospective tenants. Plus, e-signatures and rental agreement templates reduce your overall cost of paper, postage, travel costs, and more. Here are some case studies from real businesses:

  • Adobe Sign is already helping property owners and realtors. Skipton Building Society helped clients move fast on home buying with digital mortgage applications that reduced average signing time by 97 percent. For landlords, rapidly signed digital signatures mean a more efficient onboarding process for new tenants.

  • Tired of all the paperwork, the offices of the State of Hawaii went digital for forms and signatures and saved $5 million in 2.5 years by reducing printing and labor costs with Adobe Sign. It doesn’t take very long for the savings to start adding up.

With Adobe Sign, you can quickly create signatures and send, track, and sign digital forms and contracts. Learn how simple it is to make your business, and your life, easier.

 

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