Learn why you need a bill of sale, what yours should include, and how you can create a template to use for all of your future transactions.
Here’s information every bill of sale should include:
Item description, including vehicle identification number (VIN), serial number, odometer reading, body type, or other identifying information
Guarantee that the item is free from other claims of ownership (and, in the case of animals, that they have received necessary vaccinations and immunizations)
Seller’s name and address
Buyer’s name and address
Date of the sale
Location of the transaction
Sale price plus applicable taxes
Seller’s signature (required in some states)
Notary’s stamp or witness’s signature (if required)
Once you’ve checked the necessary legal obligations in your state, you can put together a quick sales agreement with Adobe Sign. It takes just a few minutes to create a form and add fields for legally binding signatures, the date, signer name or initials, email address, and more. Then you can send the form out via email for the other party’s signature. If you need to make changes after sending, you can. Plus, you can make sure you’re notified as soon as the other party has completed the agreement — which they can do on any device.
To see how Adobe Sign can speed up sales agreements and the processing of other contracts, read more about Cervion Systems, a small technology company that used Adobe Sign to cut contract turnaround time in half. Using electronic forms leads to fewer errors or points of miscommunication, and customers can sign electronically from anywhere.
If you already have a signed paper bill of sale, you can digitize it using Adobe Scan on your mobile device. Simply take a photo of the document and Adobe Scan will convert it into a PDF. Then you can upload the electronic file to Adobe Sign, where it will be safe from the uncertainties of the physical world.